News flash – your email address from high school won’t cut it in the real world. Even though “baseballbro25@aim.com” is a reminder of your athletic years, it is not a professional email address and could result in your email being ignored.
That said, there is probably at least one person who has the same name as you, so you most likely have an email address containing your first and last name by now.
Fortunately, there are several ways you can choose a business email address that any recruiter or hiring manager will consider professional.
How to create a business email address
unprofessional email address example
business email address ideas and examples
How to create a business email address
- Choose your email host.
- Connect your email to an email client.
- Connect your email to your marketing automation software.
1. Choose your email host.
When you start your business you need to buy a domain and hosting site.
One way to create a business email address is to look for a hosting package with business email. This is usually an additional cost, but many users choose to set up their business email this way because of the ease.
If you choose this method of creating a business email, you will need to set up your email by visiting your hosting site. Typically, this means going to the “Email” section of your hosting site and selecting an email (tips and examples are below).
However, there is another way to set up email g suite Instead of your hosting platform (this is what we do at HubSpot). Google will guide you through the process, so it’s usually as easy as 1, 2, or 3.
2. Connect your email with an email client.
Next, if you choose to host your email through your hosting platform, you’ll need to connect your email address to an email client.
To do this, you’ll log into your hosting platform, go to the “Email” section, and find a button that says “Set up mail client” or something to that effect.
This will tell you how to set up your email with Outlook, Gmail, or any mail app.
3. Connect your email to your marketing automation software.
Finally, you’ll want to make sure that your marketing automation platform has access to your email.
to do with hubspotyou can follow them Instruction,
Typically, this process will involve going into your Settings and finding the “Domains” or “Send Email” button.
once you find it in your automation softwareThis will guide you through the process of adding your email.
Before exploring the different ideas to inspire your professional email address, let’s first dive into what you should avoid when creating your email address.
unprofessional email address example
Here are some examples of what your professional email should be No include.
Surname
Even if your coworkers call you by your nickname, you should still leave off nicknames and alter-egos from your professional email.
For example, let’s say your name is Daniel Johnson and your coworkers, friends, and family all call you Danny or DJ.
While you may prefer to be called by the above names, the following email addresses would be inappropriate:
- dannyjohnson@domain.com
- djdaniel@domain.com
- dannyj@domain.com
Your personal and social life may be separate from your business. Your co-workers can refer to you by your nickname if you prefer.
However, if you’re emailing someone for the first time or giving your contact information to a new potential lead, it’s best to keep things professional.
Instead, use a combination of your first and last name or initials:
- djohnson@domain.com
- danieljohnson@domain.com
- danielj@domain.com
company Position
Although it is acceptable to include your profession in your business email, you should avoid using your company position. Your position within the company may change over time.
Furthermore, your position title may only capture a handful of your skills, and the person you’re contacting may not be interested in those particular skills.
Avoid creating an email address similar to the following:
- jsmithoperationsmanager@domain.com
- seniorengineerjohnsmith@domain.com
- jsmithceo@domain.com
Instead, include your job position in your email signature And include your name and initials in your email. It is also short and easy to read.
Number
There are 4.37 billion email users worldwide by 2023, so the chances of finding a unique email address are slim.
So, you’re probably tempted to include numbers in your email address, but adding numbers can actually do more harm than good.
When creating email addresses, avoid the following:
- janedoe95@domain.com
- jdoe813@domain.com
- janedoe1408@domain.com
Usernames like the above are often considered unreliable and untrustworthy. They can set off spam filters and send your emails to the recipient’s junk folders.
You can choose to use periods or underscores, but do so sparingly as too many punctuation marks or symbols can trigger spam filters.
The following formats are acceptable for a professional email:
- jane.doe@domain.com
- jane.a.doe@domain.com
- jane_doe@domain.com
Use only one or two punctuation marks or underscores in your email address if you choose to use them.
business email address ideas and examples
Now that you know how to set up your business email and what to avoid when creating an address, let’s review some ideas and examples to help you choose your naming approach.
Add your names
- first name + last name = clifordchi@domain.com
- first name . lastname = clifford.chi@domain.com
- first name . Middle name . lastname = clifford.douglas.chi@domain.com
- first initial + last name = cchi@domain.com
- First Initial + Middle Name + Last Name = cdouglaschi@domain.com
- First Initial + Middle Initial + Last Name = cdchi@domain.com
Shorten your name.
- cliffchi@domain.com
- cliffdogchi@domain.com
- cliffdouglaschi@domain.com
- clifforddogchi@domain.com
Add your name with your profession, city or degree.
- cliffordwriter@domain.com
- cliffwriter@domain.com
- cchiwriter@domain.com
- cliffordchiboston@domain.com
- cliffchiboston@domain.com
- cchiboston@domain.com
- cliffordchimfa@domain.com
- cliffchimpha@domain.com
- cchimfa@domain.com
email name generator
If you’re still struggling to develop a professional email address, the following email name generators may create the perfect email for you:
1. romarto
Just enter your first and last name, and the generator will come up with different combinations you can use for your address. You can also add your profession or city to get more options.
2. 4minarmy
4MeNearMe’s free email address generator works similarly to Romarto’s, except you can add your own email host.
3. GetMara.com
GetMara.com allows users to add their company’s domain to create the perfect business email address.
Here are the main things to consider when creating your professional email address:
- Stick to a variation of your real name, and avoid nicknames.
- Do not use numbers as this may cause your email to go to the junk folder.
- If you must use punctuation and symbols, do so sparingly and only use periods and underscores
- Keep your professional and personal life separate.
Choosing a professional email address can be challenging because you can’t spice it up like you can with your personal address.
Luckily, there are still plenty of ways to choose a solid professional email address, and hopefully we helped you find one.
Editor’s Note: This post was originally published in October 2018 and has been updated for comprehensiveness.
